Materials Coordinator

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka. 

We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

The Glenmore Distillery has been a fixture in the Owensboro Community since the late 1800s. Originally called the Monarch Distillery, James Thompson re-named it The Glenmore Distillery after the Glenmore Castle near his birthplace in County Derry, Northern Ireland. During Prohibition, The Glenmore Distillery was fortunate enough to be one of four distilleries in the country allowed to operate on a limited scale for medicinal necessity.

Surviving tragedies such as flood and fire, the distillery went on to fill its two millionth barrel of whiskey in 1946. In 1973 it was producing 540 barrels a day.  Although distilling operations ceased in 1973, bottling and warehousing continued at The Glenmore Distillery.

In March of 2009 the Sazerac Company purchased the distillery and reprised the name The Glenmore Distillery. The Distillery boasts one of the largest and most modern bottling facilities in the country and continues to be a sizable employer in the city of Owensboro, KY.

For more information, please visit www.sazerac.com. 

The Materials Coordinator is responsible for maintaining adequate on hand inventories of production components (bottles, caps, bulk, etc.).  Tasks involved in this include: submitting releases to suppliers for component deliveries, entering production booking for finished goods, booking reworked goods, conducting and reconciling cycle counts, and entering materials receipts.

• Meet internal and external customer requirements by ensuring that raw materials are available to meet the production schedule and to satisfy customer requests. Provide forecast to suppliers, weekly glass releases, order bulk supplies, expedite shipments.  Manage outside services for repacks and intercompany transfers.
• Ensure documentation of purchase, data entry, and inventory of raw materials and other supplies is accurately maintained, with results properly balanced and filed. Initiate and complete required reports, such as "At Risk materials" and obsolescence reports. Complete inbound and outbound shipment paperwork. Identify, investigate, and correct errors. Work closely with operations to ensure processes are in place for batch management, inventory control, and damage/expiration reporting from the front line team.
• Conduct regular and full analysis of dry supplies inventory levels to support planning; utilize inventory analysis to determine timely material releases per contractual terms, ensuring adequate supply. Maintain records of obsolete dry supplies inventories. Run exception reports to ensure dry supplies are adequate for production forecasts.
• Prioritize work so time is spent on highest priority tasks. Raise questions when there are conflicting priorities and seek direction when there are questions about how work should be prioritized.
• Provide feedback on volume, storage capacity, inventory levels, and discrepancies. Ensure proper tracking and follow-up as required. Utilize measures and visible systems to take action on materials needs. Create distinct processes for materials specified under contractual terms and those that need to be ordered on an ad hoc basis.
• Evaluate, suggest, and participate in process improvements that deliver cost savings. Manage economic order quantities and professionally challenge EOQs that do not align with forecasts or MPS. Ensure raw materials are managed for on-time-in-full delivery for NBD projects.
• Meet internal and external plant and department requirements by ensuring that daily production data raw materials are collected and entered into System 21 accurately and timely. Provide leadership and support for receipts, batch lots, and withdrawals. Calculate and communicate correct product batch amounts. Verify calculations and balances via reports, warehouse management systems, and managed on daily, monthly, and quarterly intervals. Inform relevant departments and personnel of quality information, issues, and corrections. Research issues and make corrections as needed.
• Coordinate raw material decoration and delivery of all decorative SKUs, support forecasting, demand planning, and inventory optimization. Manage excess inventory, assist with NBD process, ensure proper setup and obsolete item identification, and lead efforts on inventory turnover to improve Days on Hand.

Requirements

MUST

• Strong interpersonal skills
• Excellent oral & written communication skills
• Strong working knowledge of MS Office Products (Word, Excel and Outlook)
• Strong analytical, technical, planing, and organizational skills
• Ability to handle multiple tasks at one time
• High School diploma or GED equivalent

PREFERRED

• Experience in manufacturing software (ERP, MRP, MPS, WMS)
• Bachelor's Degree
• Experience with inventory control, perpetual inventory and budget process.