Processing Coordinator

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka. 

We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

The Glenmore Distillery has been a fixture in the Owensboro Community since the late 1800s. Originally called the Monarch Distillery, James Thompson re-named it The Glenmore Distillery after the Glenmore Castle near his birthplace in County Derry, Northern Ireland. During Prohibition, The Glenmore Distillery was fortunate enough to be one of four distilleries in the country allowed to operate on a limited scale for medicinal necessity.

Surviving tragedies such as flood and fire, the distillery went on to fill its two millionth barrel of whiskey in 1946. In 1973 it was producing 540 barrels a day.  Although distilling operations ceased in 1973, bottling and warehousing continued at The Glenmore Distillery.

In March of 2009 the Sazerac Company purchased the distillery and reprised the name The Glenmore Distillery. The Distillery boasts one of the largest and most modern bottling facilities in the country and continues to be a sizable employer in the city of Owensboro, KY.

For more information, please visit www.sazerac.com. 

The Processing Coordinator is responsible for scheduling timely delivering of bulk liquid and other clerical functions in the Processing Department; tracks inventories, inputs data in the JDE System, and performs other clerical duties as assigned. This role will be a Friday – Tuesday day shift schedule. 

• Review quantities of assigned bulk liquid on-site each day and coordinate future shipments based on production demand 4-6 weeks in advance in order to meet the needs of the site and other plants in the Sazerac network. Must work with internal and external suppliers and customers to ensure that the proper bulk liquid gets where it is needed in the network and is on-site prior to scheduled production.
• Collect and enter data for Government records for designated Departments. Analyze and reconcile the data prior to entry to ensure accuracy for spirits usage, lot tracking, and booking of finished goods. Ensure activities and documentation are in compliance with regulatory agencies, including but not limited to TTB, OSHA, DOT, and FRA. Such activities or documentation may include Bills of Lading, placarding, and usage summaries. Ensures Processing operations meet regulatory requirements including OSHA, EPA and TTB regulations. Takes immediate corrective action when needed to stay in compliance.
• Ensure documentation of purchase, data entry, and inventory of bulk, raw materials and other supplies is accurately maintained, with results properly balanced and filed. Initiate and complete required reports, such as Bottling Tank Report, Ingredient Inventory, Filtration Component Report, Month and Year End Inventory Report, Government Records, Loss Reports, Transfer Reports, and Work Orders. Complete inbound and outbound shipment paperwork and system transactions according to TTB and DOT standards and regulations. Identify, analyze and correct errors on all transactions and reports.  Coordinate and draft responses for variance reports
• Evaluates records to improve recordkeeping and reporting performance. Develops improvement plans to address any deficiencies particularly in areas involving records, reports, batch tracking or inventory tracking. Creates and develops a personal development plan with Processing Manager to improve a skill/competency that will develop personal skills and improve performance.  Focuses on Continuous Process Improvements and GMP implementation with regards to Regulatory Compliance, Reporting and Inventory Control.
• Evaluate, analyze, suggest and participate in process improvements that deliver cost savings. Analyze and compile data available through various systems and sources to determine areas of focus and Continuous Process Improvement with focus on accurate reporting and loss tracking and reduction.
• Document reporting practices and process/information flow. Investigate recordkeeping and regulatory requirements to identify areas of inefficiency and incomplete data to ascertain possible process improvements.  Develop and implement process improvements while tracking impact.  Develop Best Practices in relation to report generation, data acquisition and regulatory compliance. Ensures adherence to all Personal Safety, Food Safety, Quality, and Environmental Practices.
• Continually seek ways to improve performance as measured by Key Performance Indicators. Cross-train in order to increase knowledge, improve processes, and to improve intra- and inter-departmental communications. Continuously review and analyze processes for improvement and to increase productivity and efficiency. Analyze Data from internal and external sources to determine areas requiring Process Improvement.  Develop and Track Continuous Process Improvement Projects in all Processing Department activities.
• Treats others fairly and with respect. Creates a team environment where all employees are encouraged to make a difference in meeting and exceeding customer expectations. Participates in efforts to address issues identified through climate surveys and make the Company a Best Place to Work. Develop and maintain solid professional working relationships inside and outside the company. Set a positive example and act in a manner consistent with company values.
• Utilize the priority system to focus on a few key priorities that will grow the company faster. Enter updates to priorities and tasks on a timely basis. Establish well organized priorities as mutually defined with Departmental Leadership and ensure updates to priorities/tasks on a timely basis. Demonstrate flexibility with regard to priority changes and time/importance sensitive issues that will arise while not allowing other priority items to suffer.
• Actively participate in frequent Career Development discussion and planning. Define career aspirations and develop detailed plan to achieve scheduled successes and milestones.  Identify personal development opportunities and strive for continual personal growth.  Engage in multifunctional teams and Continual Process Improvement projects outside of department and responsibilities as a means of Career Development and education.
• Meet internal and external customer requirements by ensuring that daily production data for Processing is collected and entered into System 21 accurately and timely.  This includes upwards of 60,000 transactions per year.  Provide Bulk Spirit tanker administrative support for receipts and withdrawals (~3000 transactions). Calculate and communicate correct product batch amounts (~15,000,000 gallons).  Verify calculations and balances via several reports ran on daily, monthly and quarterly intervals. Inform relevant departments and personnel of quality information, issues, and corrections. Research issues and make corrections as needed

• REQUIRED QUALIFICATIONS

  • Minimum of a High School diploma or GED equivalent
  • Minimum of 2 years successful, related work experience
  • Excellent oral & written communication skills
  • Proficient in Microsoft office products
  • Strong interpersonal skills
  • Strong mathematical skills
  • Strong analytical and problem solving skills
• PREFERRED QUALIFCATIONS
  • Experience with System 21 ERP software
  • Undergraduate Degree
  • Experience in manufacturing software (ERP, MRP, MPS, WMS)