Inventory Control Coordinator - BZB

BuzzBallz is a woman-founded, ready-to-drink cocktail brand launched in 2009 in Carrollton, Texas. Known for bold flavors, quality ingredients, and a fun, distinctive approach to beverages, BuzzBallz quickly grew from a local idea into a nationally recognized brand.

In 2024, BuzzBallz joined Sazerac, one of the world’s most respected and family-owned spirits companies with more than 400 years of heritage and a global portfolio of iconic brands like Buffalo Trace, Pappy Van Winkle, Fireball, 99 and Southern Comfort. Together, we combine BuzzBallz’s creativity and innovation with Sazerac’s craftsmanship, scale, and operational excellence.

We’re building teams that value safety, quality, continuous improvement, and doing things the right way—while still having fun along the way.

For more information, please visit our website: www.BuzzBallz.com

The Inventory Control & Distribution Dock Coordinator is responsible for ensuring inventory accuracy, managing transfer orders (TOs), supporting material flow (ABCD classification), reconciling third-party logistics (3PL) inventory, and coordinating outbound shipping activities.

This role conducts daily cycle counts, manages inventory movements within the Warehouse Management System (WMS), supports production component accuracy, investigates root causes of variances, and ensures defect-free order fulfillment. The position serves as a key liaison between production, warehouse operations, transportation, and external logistics providers.

Success in this role requires strong analytical skills, attention to detail, system proficiency, and a commitment to world-class customer service.

Inventory Control

• Conduct daily cycle counts and assist with complete Physical Inventory (PI)

• Ensure production component inventory accuracy

• Investigate and resolve root causes of inventory variances

• Maintain accurate inventory records in WMS and ERP systems

• Monitor inventory levels against Sys21 min/max thresholds

• Identify and report excess inventory and inventory below minimum levels

• Support continuous improvement initiatives to reduce inventory discrepancies

Transfer Orders (TOs) & Material Flow

• Process and monitor internal Transfer Orders (TOs)

• Support material flow management using ABCD classification principles

• Ensure system transactions align with physical inventory movements

• Coordinate inventory movements between storage locations, production, and shipping

3PL Inventory & Reconciliation

• Reconcile inventory between internal systems and 3PL partners

• Investigate discrepancies and communicate corrective actions

• Maintain accurate reporting and documentation with external logistics providers

• Support shipping and compliance requirements related to external warehouses

Distribution Dock Coordination

• Ensure efficient check-in and check-out of trucks shipping finished goods

• Coordinate trailer assignments and outbound shipment scheduling

• Prepare and review shipping documentation

• Communicate with internal and external drivers to coordinate loading

• Address shipping discrepancies and ensure shipping accuracy

• Support Shipped In Full and Shipped On Time performance targets

Required Skills & Competencies

• Strong analytical and problem-solving skills

• Experience with Warehouse Management Systems (WMS)

• Inventory reconciliation and variance analysis experience

• Process management and continuous improvement mindset (TQM / Six Sigma exposure preferred)

• Strong written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced environment

• High level of integrity and accountability

Qualifications

• 2+ years of inventory control, warehouse coordination, or logistics experience preferred

• Experience managing transfer orders and material flow strongly preferred

• Experience working with 3PL inventory reconciliation preferred

• Intermediate Excel skills (pivot tables, lookup functions)

• Ability to work cross-functionally with operations and transportation teams